Automated Processing-Complete Notification

This technical note describes the ‘Processing Complete’ notification email that is sent once a processing task is complete for a given Lexbe eDiscovery Platform (LEP) database.  


Overview


Various tasks require processing in an LEP database and the ‘Processing Complete’ email notification is a tool to maximize efficiency allowing a user to turn their attention to another task while processing steps are running.  This eliminates the need to monitor a particular process and instead simply receive an email notification providing confirmation that processing is complete and the user can now move forward.


How to receive a ‘Processing Complete’ notification email


Once a processing task is initiated, a processing spool link appears in the upper right hand corner of the top LEP menu bar.  Click the link, confirm the checkbox is selected for ‘Send Notification Upon Processing Completion’ and click OK.



What tasks prompt processing and what to do next?


The following is a list of tasks that initiate processing.


Native Uploads:  Adding native documents to an LEP database will automatically kick off processing.  The processing steps for this task include uploading, extracting container files, converting to PDF, OCR and indexing.  A user will receive a ‘Processing Complete’ email once all mentioned steps are complete. Once the ‘Processing Complete’ email is received, a user should perform QC on the upload batch(es).


Help Page:  Add Case Documents


TIFF Uploads:  Adding a TIFF production upload will prompt processing steps such as document unitization, conversion, OCR and indexing.  Once the ‘Processing Complete’ email is received, a user should perform QC on the upload batch and proceed to overlay the corresponding metadata.


Help Page:  Self Upload Tiff Production


Deduplication:  Deduplication must be initiated by a user and can be done by clicking the ‘Dedupe Case Docs’ button from the Case>Add Case Documents page.  Once the ‘Processing Complete’ email is received, this means all duplicate documents have been identified and a user should perform QC.


Help Page:  Deduplication


Near Duplication:  Near Duplication is run per request by Lexbe’s Professional Services team.  As such, you will be notified of completion by the eDiscovery Specialist’s project release email.  The completion of the background Near Duplication processing steps can be monitored with a ‘Processing Complete’ notification email, however, this does not mean the project is complete as a manual, final QC will be performed by the eDiscovery Specialist prior to release.


Help Page:  Near Duplication


Export to Briefcase:  Exporting documents to a Briefcase initiates a Create Briefcase processing step which gathers and organizes both the PDF and Original version of each document selected (redacted and/or translated versions are also included where applicable).  Once the ‘Processing Complete’ notification email is received, a user should download the Briefcase from the Case>Download Briefcase page.


Help Page:  Briefcases


Run Production:  After documents are added to a production and validated, the button ‘Run Production’ will initiate several production processing steps.  These steps include creating produced PDFs (and TIFFs if Standard Plus TIFF production type is selected), Bates stamping, loadfile creation and creation of overall production package deliverable.  A user will receive a ‘Processing Complete’ email once all mentioned steps are complete. Once the ‘Processing Complete’ email is received, a user should download the production from the Discovery>Production Job page and perform final QC locally.  


Help Page:  Production Job


Split PDFs: Executing a PDF split from the Management>Split PDF page will prompt processing as the new document records are being created.  Once the ‘Processing Complete’ email is received, a user should QC the newly created documents.


Help Page:  PDF Split/Remove


PDF Merge:  Merging Briefcase documents into one PDF initiates a merge briefcase processing step.  Once the ‘Processing Complete’ email is received, a user should go to the Case>Download Briefcase page to download the Briefcase which will include the merged PDF.


Help Page:  PDF Merge