Custodians

Location:  Analysis->Custodians


General


Displays the Custodians involved in the current case or all cases in the account.

Custodians are the litigants, deponents, witnesses and other individuals and organizations in the case that provide factual information.  The Lexbe eDiscovery Platform (LEP) allows the user to record each custodian's name, relation to other custodians and a description of the role the custodian plays in the case.  


Create New Custodians

To create custodians, click the Create New Custodian button.  The entry screen contains text boxes for all applicable fields.  Use the Last Name, First Name format (e.g. Smith, Ralph) to complete the Name field for a custodian for more efficient sorting.  When finished, click Update to save the record.  The user may import contact lists prepared using Excel, as noted below. See Tracking Files By Custodian for more information.

Delete Selected Custodians

Select one or more custodians to be removed from the current list.  Click Delete to expand the Delete Selected Items option.  


Export To Excel

Select one or more custodians to export from the current list.  Click Export to expand the Export to Excel option.  The user may then print the spreadsheet with all the tags related to the custodians after downloading to Excel.

Import Custodians 
    


Click Import to import a list of custodians created using the Excel 1997-2003 format.  Prepare the spreadsheet with the same headings as are on the Custodians page, as follows:

Type
Name    
Title    
Memo    
Role    
Address    
Phone    
Fax    
Cell    
Email    
Affiliation    
Custom Field

The column headings should all be present (the information can be left blank).


Assign Custodians from the Add Case Documents


Custodians can be assigned from the Add Case Documents page if they have been created prior to upload. 


Assign and Filter Custodians from Browse and Search Pages 


To assign custodians from the Browse and Search pages, select the document(s), click Multi Doc Edit, select the Custodian field from the drop-down and click Update to complete the process.


To filter Custodians from the Browse or Search pages, go to Filter->Select Filters->Custodian->Select Custodian.


Delete Custodians Previously Assigned to Documents or Facts & Issues

Disassociate the Custodians previously assigned to documents or Facts in the case using the Multi Doc Edit feature as described above, and then proceed to delete custodian(s) as described above.  

Assign Custodians to Facts and Documents

Custodians can be assigned to facts on the Facts & Issues page.  This can be used for associating custodians with Facts related to witness interviews, depositions and examinations.


Keyword Search

Use the search to narrow down which Custodians are shown.