Custodians

Location:  Analysis >Custodians


General


Displays the Custodians involved in the current case or all cases in the account.

Custodians are the litigants, deponents, witnesses and other individuals and organizations in the case that provide factual information.  The Lexbe eDiscovery Platform (LEP) allows the user to record each custodian's name, relation to other custodians and a description of the role the custodian plays in the case.  




Create New Custodians

To create custodians, click the NEW CUSTODIAN button.  The Edit Custodians screen contains text boxes for all applicable fields.  Use the Last Name, First Name format (e.g. Smith, Ralph) to complete the Name field for a custodian for more efficient sorting.  When finished, click Update to save the record.  The user may import contact lists prepared using Excel, as noted below. See Tracking Files By Custodian for more information.

Delete Selected Custodians

Select one or more custodians to be removed from the current list.  Click Delete Custodians to expand the DELETE SELECTED option.  



Export To Excel

Select one or more custodians to export from the current list.  Click Export to expand the Export to Excel option.  The user may then print the spreadsheet with all the tags related to the custodians after downloading to Excel.

Import Custodians 
    


Users may import a list of custodians created using Microsoft Excel (.xls, .xlsx).  Prepare the spreadsheet with the same headings as are on the Custodians page, as follows:

 Type   Name  Title Memo Role Address Phone Fax Cell Email AffiliationCustom Field

            

The column headings should all be present (the information can be left blank).


Fill in all of the desired information in the spreadsheet, and save the file to a local computer.  Expand the Import section, choose the spreadsheet by clicking Choose File, and then click IMPORT. Am Import Preview screen will preview the data to be imported.  If the information is correct, click IMPORT RECORDS BELOW to complete the import of the custodians. 





Assign Custodians from the Add Case Documents


Custodians can be assigned from the Add Case Documents page if they have been created prior to upload. 


Assign and Filter Custodians from Browse and Search Pages 


To assign custodians from the Browse and Search pages, select the document(s), click Multi Doc Edit, select the Custodian field from the drop-down and click Update to complete the process.


To filter Custodians from the Browse or Search pages, go to Filter->Select Filters->Custodian->Select Custodian.


Delete Custodians Previously Assigned to Documents or Facts & Issues

Disassociate the Custodians previously assigned to documents or Facts in the case using the Multi Doc Edit feature as described above, and then proceed to delete custodian(s) as described above.  

Assign Custodians to Facts and Documents

Custodians can be assigned to facts on the Facts & Issues page.  This can be used for associating custodians with Facts related to witness interviews, depositions and examinations.


Keyword Search

Use the search to narrow down which Custodians are shown.