Email Threading Identification

This technical note will discuss how to work with an email chain after Near Duplication is applied to the documents in the data set in the Lexbe eDiscovery Platform (LEP).

What is an email thread?

An email thread is an email message that has similar text representing a conversation thread, including a running list of all the succeeding replies starting with the original email. The replies are visually near the original message, usually in chronological order from the first reply to the most recent (e.g. the original email, response to the original, response to the response). The emails grow as they go back and forth between two or more recipients.

How does LEP treat email threads?

Near Duplication groups similar emails (at least 50% the same) together as an aid to review of overlapping content items. See Near Duplication for more information.

Benefits of Applying Near Duplication in Email Threads

View email chains with similar text in date order.
Bulk code similar emails and speed review.
Consistently code email chains for responsiveness, privilege, attorney-eyes only, etc.

How to review emails after Near Duplication

Step 1. Open the Browse page, go to the Field->Show Fields section and select the following: Extension, Subject, Senders, Receivers, Master Date, Date Sent, Near Dup Group, Responsive, Work Product and Privilege. 

Step 2
In the section Filter->Select Filter, apply filter on Extension = MSG and Near Dup Group->Show Near Dup Groups. This will display all email within groupings. Also, filter on Date Sent before (a date outside of range) and Date After.  

Step 3.  Save and Share applied filters by using the Filter Quick Links feature (e.g. Email Threads). The saved and shared filters allow the user to access specific filters for further review and provide access to other users in the case

Step 4. To further narrow the results and show only one specific Near Dup Group, filter by Near Dup Group No., for example 3472.

Step 5. Sort by Master Date and Near Dup Group No. to view emails within multiple groups.

Optionally the user may filter by Group and then sort by Date Sent.

How to View Email Attachments

Click on the title of a document to open the Document Viewer.  The Email Family and any attachments will display on the far right of the Document Viewer.