Keypad Encrypted Drives for Transferring ESI

This Technical Note details the keypad encrypted drives that Lexbe uses to transfer Electronically Stored Information (ESI).


Overview


Data security is of utmost importance to Lexbe and on request, ESI is shipped using keypad encrypted drives.  For data sizes up to 16 GBs, keypad flash drives are used. For data sizes over 16 GBs and up to 2 TBs, keypad hard drives are used.  The keypad drives require a PIN to be set at the time of set-up and do not rely on factory preset default PINs. Sending or transferring ESI without encryption is dangerous and presents the risk of allowing access to the data by an unintended party.  With keypad encryption, no one can access the stored data without entering the assigned PIN number.


Please note, Lexbe will provide one hard drive per job and any additional drives requested will be $200 per drive.


Transmitting PIN


The PIN for the keypad encrypted drive is provided separately for security measures.  It is emailed to the person(s) requesting the data transfer and it is their responsibility to distribute as appropriate.  Please note, after several failed attempts at inputting the correct PIN, the drive will lock and cannot be accessed. If this happens please contact Lexbe Professional Services.


Transferring Data from Keypad Encrypted Flash Drive or Hard Drive (receiving party)


Below is the procedure for using the keypad encrypted drive upon receipt.


For Windows:

  1. Plug the provided USB cable into the drive and into an available USB port on local computer (the red light will come on).

    1. If using the keypad encrypted flash drive, plug the flash drive directly into an available USB port on local computer

  2. Enter six-digit PIN number (provided by Lexbe via email) on the drive followed by the unlock symbol (the green light will come on).  

  3. Navigate to the drive location in Windows Explorer on local computer.

  4. Initiate transfer from drive location to local location, as follows:

    1. Open additional Windows Explorer screen

    2. Navigate to local destination path

    3. Select all folders/files from drive path (in Windows Explorer) and drag/drop them to the local destination path (in Windows Explorer)


For MAC:

  1. Plug the provided USB cable into the drive and into an available USB port on local computer (the red light will come on).

    1. If using the keypad encrypted flash drive, plug the flash drive directly into an available USB port on local computer

  2. Enter six-digit PIN number (provided by Lexbe via email) on the drive followed by the unlock symbol (the green light will come on).  

  3. Navigate to the drive location in MAC Finder on local computer.

  4. Initiate transfer from drive location to local location, as follows:

    1. Open additional Finder screen

    2. Navigate to local destination path

    3. Select all folders/files from drive path (in Finder) and drag/drop them to the local destination path (in Finder)


Features of Aegis Keypad Encrypted Drive


For data sizes of 16 GBs to 2 TBs, Lexbe uses the Aegis Padlock Hard Drive which features:


  • On the fly 100% hardware-based encryption (Military-Grade FIPS PUB 197 Validated Encryption)

  • Software free set-up and operation

  • Cross-platform compatible and OS agnostic (Windows, Linux, Mac, Android, Chrome)

  • Forced enrollment state and PIN generation (no factory preset default PIN vulnerability)

  • Integrated USB 3 Cable

  • Pocket-sized (0.75” X 3.3” X 4.7” Weight: 6.2oz.)

  • Trusted by numerous state and national governments

  • User Manual: Aegis Padlock 3.0



Features of Aegis Secure Key 3z Flash Drive


For data sizes under 16 GBs, Lexbe uses the Aegis Secure Key 3z Flash Drive which features:


  • On the fly 100% hardware-based encryption (256-bit AES XTS encrypted)

  • Software free set-up and operation

  • Cross-platform compatible and OS agnostic (Windows, Linux, Mac, Android, Chrome)

  • Forced enrollment state and PIN generation (no factory preset default PIN vulnerability)

  • Meets the U.S. government standards for information technology and computer security

  • User Manual: Aegis Secure Key 3z Flash Drive



Additional Information


For additional details or questions, please contact Lexbe’s Professional Services department at professionalservices@lexbe.com