Redaction

Location:  Document Viewer->Doc Tab

General

Users can modify the PDFs opened in the Document Viewer page by redacting portions of the file for privilege, confidentiality, or other privacy reasons. Redacting a document in LEP Redaction Editor does not just obscure the image or text, but digitally removes sections of the file and re-OCRs the associated text layer so that viewers of the redacted version can no longer see or search for the redacted portions. Users can either redact documents directly within LEP or manually upload documents that have already been redacted. (If users redact using another tool and upload, users should ensure that the text portion of the PDF file also removes redacted text, and the PDF editor does not just obscure the image layer of a document). When creating a Production in LEP, the redacted version of the document is produced, not the unredacted PDF version. 

Instructional Video:

For video instruction on redacting documents in LEP, follow this link.

Redact Documents in LEP

To use the redaction feature, follow the steps detailed below:

From the Redaction Editor page, select OPEN REDACTION EDITOR. The message 'Redaction images are being created' will be displayed. Wait, then Refresh the current page until image creation is complete and the document is ready for Redaction. (Larger documents may take slightly longer to initially open inside of the redaction editor.) This process creates a new PDF image version of the document and removes text layers in the redacted version of the document.


Once the image to be redacted has opened in the Redaction Editor, users can use the mouse to draw a gray box around the text or graphic to be redacted. The Edit Redaction dialog box will open automatically. In the Title text box, users can enter a custom message or leave the default "Redacted" text to display over the top of a redaction. If all of the information on the displayed page needs to be redacted, users can select 'Redact Entire Page.' 




Once the portions of the documents needing redactions have been concealed, clicking on SAVE REDACTION will show the redaction on the page with the user's custom redaction message. 




The UNDO button allows users to go back to the Redaction Editor Page and edit the redactions. When all redactions have been made and reviewed for accuracy, the redactions can be made permanent by clicking APPLY. The Redaction Editor will close and the message 'Redaction PDF is being created' will appear in a yellow bar at the top of the DOC tab in the Document Viewer. 

Please note that users should expect some delay when creating a redaction image, especially if redacting large PDF documents, ad this is a resource intensive process. A new, redacted version of a PDF is being created and re-OCRed to ensure the complete elimination of the redacted content. Users may refresh after several seconds (or minutes for larger documents) to view the redacted document. The redacted version of the file will be displayed in the REDACTED tab of the document browser. 



The unredacted version of the document can still be viewed from the PAGE, PDF, and ORIGINAL tabs. 


Productions

Productions automatically replace any documents with their redacted versions in the PDF, TIFF, and TEXT sub-folders.

Working With Redacted Documents

From the Browse and Search pages the user can display the built-in field IsRedacted, and apply a filter (Show Redacted Only) to view only the documents that have been redacted.

Uploading Manually Redacted Documents

Users can upload their own redacted versions of documents created using a local redaction editor (e.g., Adobe Acrobat Professional). Care should be taken to ensure that the users' local PDF redaction editor removes image and text layers of redacted text, and does not just obscure the image. To create redacted documents outside of LEP, users should do the following:

  • Download the PDF version of the document to be redacted from the Document Viewer. 
  • Redact locally. Note: the number of pages must remain the same. 
  • Upload the redacted version from the Document Viewer, DOC tab, in the Redaction Editor. Select UPLOAD MANUAL REDACTION. 


Choose Upload Manual Redaction to upload documents that have been manually redacted outside of LEP.  If a redacted version of the same file already exists, uploading a new redacted PDF will overwrite the existing redacted documents. See Manual Redaction for more information.   

If the Page and PDF tabs are both grayed out in the Document Viewer, the document is not done processing and therefore cannot be redacted yet.  

Searching for Personally Identifiable Information (PII) To Be Redacted.  

For more information see Personally Identifiable Information.