Standard Metadata Processing and Load File Fields

This technical note details how as part of eDiscovery processing we extract (when available) and use the following information in our standard load file output for DAT (Concordance, Relativity, Allegro, iPro, iConnect) and DII (Summation).  We can also receive and map these fields in load file import/ingestions.

Field Name

Data Example

Field Description

BEGDOC

XYZ 00000178

Bates number of first page.

ENDDOC

XYZ 00000178

Bates number of last page.

BEGATT

XYZ 00000177

Bates number of first page of attachment range. Blank if no attachments.

ENDATT

XYZ 00000179

Bates number of last page of attachment range. Blank if no attachments.

ATTACHMENT

XYZ 00000178; XYZ 00000179

Semicolon separated list of Bates number of first page of each attachment.

PARENT ID

EMAIL

It refers to the main email body to which the attachments belong. Bates number of first page of parent. Only populated for attachments.

RECORDTYPE

EMAIL

Possible values include EMAIL (Email body), EMAIL ATT (Attachment), EDoc (Native file)

DATESENT  

04/15/2012

Date email was sent in the the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

TIMESENT

02:45:22 PM

Time email was sent in the the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

DATERECEIVED

04/15/2012

Date email was received in the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

TIMERECEIVED

02:45:22 PM

Time email was received in the the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

DATECREATED

04/15/2012

It will show the date that the native file is stored in the properties of the file, when it was first created.

TIMECREATED

02:45:22 PM

Time native file was created  in the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

DATEMODIFIED

04/15/2012

Date Last Modified for native files in the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

TIMEMODIFIED

02:45:22 PM

Time native file was modified in the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

FROM

Adam Brooks

Author for Native files. Sender for Emails.

TO

John Doe (jdoe);

Semicolon separated list of Recipients for Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address, and/or Moniker.

CC

John Junior

Semicolon separated list of Carbon Copy Recipients for Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address, and/or Moniker.

BCC

Sarah Smith

Semicolon separated list of Blank Carbon Copy Recipients for  Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address, and/or Moniker.

SUBJECT

Meeting time changed

Subject of the email.

FILENAME

Proposed Retainer - clean copy

Filename without extension of native file.

FILEEXTENSION

.doc

File extension of native file.

VOLUME

PROD_IMG001

Fixed.

ORIGINALSPATH

ORIGINALS/001/XYZ 00000177.xlsx

Relative file path of Native files.

PAGES

20

Number of pages if file was converted to PDF or TIF.

SOURCEFILEPATH

ORIGINALS/001/XYZ 00000177.xlsx

Relative file path of Native files. It refers to the Folder Path within Microsoft Outlook and keeping folders and sub-folders information.

TEXTPATH

TEXT\001\XYZ 00000177.TXT

Relative file path of Extracted / OCR text.

PDFPATH

\PDF\0001\TEST 0000001.pdf

Relative file path of PDF files.

CUSTODIAN

Malta

Custodian associated with Original (native) file.

MD5

EMAIL

Incoming MD5 of Original (native) file