Custodians

Location: Analysis >> Custodians

General

Displays the Custodians involved in the current case.

Custodians are the litigants, deponents, witnesses and other individuals and organizations in the case that provide factual information. The Lexbe eDiscovery Platform (LEP) allows the user to record each custodian's name, relation to other custodians and a description of the role the custodian plays in the case.

Creating New Custodians

  1. Click the + button in the upper left corner

  2. Select Person or Organization from the dropdown, and add the custodian's name

  • When adding a person, use the Last Name, First Name format (e.g. Smith, Ralph) for more efficient sorting

  1. Click OK to save the custodian to the list

The user may import contact lists prepared using Excel, as noted below. See Tracking Files By Custodian for more information.

Import Custodians

Users may import a list of custodians created using Microsoft Excel (.xls, .xlsx). Prepare the spreadsheet with the same headings that are on the Custodians page, as follows:

  1. The column headings should all be present (the information can be left blank)

  2. Fill in all of the desired information in the spreadsheet, and save the file to your desktop

  3. Click on the kebab (the vertical elipses) in the upper right corner

  4. Click Import Custodians and select your Excel sheet

  5. Refresh the page to see the imported custodians

Editing Custodians

  1. From the list on the left, click on the custodian whose details you wish to edit

  2. The custodian's card will open, so the desired changes can be made

  3. Click Update to save your changes, or click Undo to remove your changes

Deleting Custodians

Please note, the Custodian field will be changed to Unassigned for any documents where the custodian has been deleted from the case.

  1. Using the list on the left, identify the custodian you want to delete

  2. Click the X to the right of their name

  3. A dialogue box will appear, click OK or Cancel as desired

Exporting Custodians To Excel

Follow these steps to export a list of the custodians in the case along with all of their corresponding details.

  1. Click on the kebab (the vertical elipses) in the upper right corner

  2. Select Export to Excel

Searching Custodians

Type a custodian's name into the search bar to quickly locate an entry.

Assigning and Filtering Custodians

From the Add Case Documents Page

Custodians can be assigned from the Add Case Documents page if they have been created prior to upload.

From Browse and Search Pages

To assign custodians from the Browse and Search pages, select the desired document(s), click Multi Doc Edit, select the Custodian from the drop-down and click Update to complete the process.

To filter on Custodians from the Browse or Search pages, go to Filter > Select Filters > Add Custodian Field > Select Custodian(s)

From the Facts & Issues Page

Custodians can be assigned to facts on the Facts & Issues page. This can be used for associating custodians with Facts related to witness interviews, depositions and examinations.