Searching for Profanity and Obscenity
Technical Note Subject
This technical note discusses searching for documents in the Lexbe eDiscovery Platform (LEP) that include profane and/or obscene language.
Why Search for Profane and/or Obscene Language?
Documents containing profane or obscene language can be utilized in a multitude of ways. In some cases, use of such language may support claims regarding discrimination, harassment, or the existence of a hostile work environment. In other instances, communications containing profanity or obscenity can be used to discredit a witness, characterize a relationship, or indicate a heightened emotional state.
Using LEP to Search Profanity
Profanity Search Spreadsheet Template
Lexbe has created an Excel spreadsheet titled "Profanity Search Links Template" which is available upon request as noted below. The spreadsheet enables the user to specifically search for profanity (over 700 search terms are supported in the template) by using the search terms in the template to generate search results within LEP. Search results can then be mass tagged utilizing the multi-doc edit feature. When the documents are opened in the document viewer from the search results, search terms are highlighted in the Hits and Text tabs.
To execute each search, login to the case in LEP, download the "Profanity Search Links Template," and click on the corresponding group link (i.e. Profanity Search Group 1 of 10, Profanity Search Group 2 of 10, etc.). The results will automatically populate directly on the Search page in LEP.
Also included on the "Profanity Search Links Template" is a "Profanity Search Term Master List" which outlines each Profanity term included within the ten groups provided. This can be found on the second sheet of the ""Profanity Search Links Template".
How to Set Up Saving & Sharing Searches
Another great tool available under the Search page is the Shared & Saved searches. A list of all searches is automatically saved in the database. The user may pin and share the most used searches, delete existing records or Cancel.
Shared. View shared searches under this section. To share or unshare searches with users in the current case, click the Edit button. When the Shared/Pinned Searches dialog box appears check or uncheck the shared icon check-box. This option will share searches with all current users that have access to the case.
Pinned. Click the Edit hyperlink, select a recent search by the title, and use the check-box under the pin symbol to pin searches. Click OK to save the changes or Cancel. The pin icon will move the selected recent search up to the Pinned section.
Recent. Shows the search history applied. The screen displays the five most recent searches. Click the Edit hyperlink to view a full list of searches.
Requesting the Lexbe Profanity Search Spreadsheet.
If a Lexbe customer, email firstname.lastname@example.org to request a copy of the Profanity Search Spreadsheet. If you are not a current Lexbe customer, email email@example.com to request a copy of the Profanity Search Spreadsheet.
Note: The Profanity and Search Tool is available only for Lexbe customers who are practicing U.S. attorneys and legal professionals, over the age of 18, for use in connection with legal document review.