Sharing Productions

Creating Shared Productions

This feature is helpful for tight Production delivery timelines. The secure shared production capacity allows the user to deliver productions with a download link generated from the Discovery>Production job page. 

1. Once the Production Job has finished processing, click "Manage Share Settings."

2. Click the "Shared" checkbox, and add a password and an expiration date (both required), and then select "Generate Link." 

NOTE: Keep track of the password you select as you will not be able to see it or copy it once entered, and you will need to provide the password to the receiving party. 

3. The link recipient will need to enter an email address to receive a secure access code to complete the download. 

4. Lexbe Users can audit the number of times the production share link is accessed or the data downloaded by clicking the "Production Share Audits" button. 

Important Considerations When Working With Shared Productions. 

Security. Productions will be transmitted and stored under strong 256-bit (AES-256) encryption, which is the same technology used by leading financial institutions. LEP operates within the Amazon Web Service (AWS) cloud environment and incorporates Amazon’s Elastic Compute Cloud (EC2), Amazon Simple Storage Service (S3), and Elastic Block Store (EBS) technology. Amazon is a leading service provider for the infrastructure, network, and physical security layers of a cloud-based network environment. Servers are maintained in secure, limited access, physically isolated data centers, and monitored from network operating centers 24×365. AWS data center personnel do not have logical access to LEP applications or to the data of any LEP customers hosted online.

Unique links. The download links are unique for each production, and randomly generated.

Quality Control. We recommend that Productions always be QCed before making available to anyone outside the user's firm or company.  Most basically, check that the expected document counts of the documents added to the production match with the document counts in the folders. 

Zip File Compression.  All briefcases and productions are compressed in a ZIP file format, because it decreases the chances of data corruption during transmission, and avoids data corruption or errors. Also, unzipped files take much longer to download resulting in lost time on the job. For larger productions, LEP splits the ZIP archives in multiple volumes of a fixed size, non-sequential (for security purposes).