Embedded Files
We support FileZilla for transmission of ESI by SFTP for uploading to the Lexbe eDiscovery Platform (LEP) or other eDiscovery services. This technical note describes the open source platform and settings the user should use during transmission. Username, password, and files will be encrypted to ensure data security. There are SFTP programs other than FileZilla, however, we cannot guarantee they will work.
If an FTP is needed, Professional Services will set up a login username and password and send an email with instructions for file transmission*.
You will only be able to proceed with the transfer via FileZilla after Professional Services provides you with your username and password protected PPK file.
Cautions For Use
This feature is recommended for users with advanced skills in operating system administration.
Prepare Files Prior to Transfer to LEP
Files should be compressed in a ZIP or RAR container file or files prior to upload. See ZIP/RAR Files for more information. We cannot accept unzipped/rared files as it increases the chances of data corruption during transmission. Unzipped/rared files also take longer to upload and download.
The SFTP transmission is secure and also requires explicit FTP encryption. If encrypting the ZIP or RAR container files before transmission, send Professional Services an email containing the password.
It may be necessary to put a port on the Windows Firewall Exception list for transmission of the files.
How to Get FileZilla
FileZilla is a free and open source software server that supports FTP and SFTP which provide secure encrypted connections to the server. This program is a fast and reliable cross-platform FTP. It can be downloaded free of charge under the terms of the GNU General Public License. It is available for download on both Windows and Mac platforms. Use Chrome or Firefox when working with FileZilla.
1. Download FileZilla to your computer and open the application.
2. Once opened, click on "File" in the upper left corner and select "Site Manager."
3. Select "New Site" towards the bottom.
4. Select "Rename" to name the new site. Change the name to your firm's name (exactly as provided to you by Professional Services).
5. On the right side under the General Tab, change the protocol to "SFTP."
6. In the Host field enter sftp.lexbe.com
7. Change the Logon Type to "Key File."
8. In the User Field, enter the name of your firm (exactly as provided to you by Professional Services)
a. Enter it exactly how it appears since it is case sensitive.
9. A private key (PPK file) will be generated for you by Professional Services and provided to you in a password-protected file. The password will be sent to you in a separate email. Download the PPK file. In FileZilla, select "Browse" and navigate to the key file's saved location on your computer.
10. Click "Connect" at the bottom.
11. A window will appear stating "Unknown host key." Select the box stating "Always trust this host" and click "OK."
12. Another window will appear asking for a password. Enter the password provided to you by Professional Services.
13. The connection will be established and you will be able to upload files to the SFTP.
Transferring Files
Upload or download a file by dragging the files from one side and dropping them on the other side. It will be added to the transfer queue. The transfer starts automatically. Windows users can also transfer directories and/or multiple files. Select them and right-click the selection. Click on Upload/Download in the popup menu.
To add files to the queue so that they will be transferred later, select them and drag the files directly into the queue from the popup menu. Click on the Process-queue-button.png button on the toolbar to start the transfer. Or click on a file, drag the file (a box is added to the arrow cursor) to move to the intended directory. Transfer Time and Transfer
Confidentiality
The SFTP account and password should be kept confidential. The account should not be shared with opposing counsel or others for a production unless the user is sure that no confidential or unintended information is included.
SFTP Account Temporary
SFTP accounts are for temporary transmission and not for regular or permanent storage. The user should upload or download files as soon as possible. The account is subject to deletion after 10 days unless special arrangements are made.
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