Redactions

Location: Document Viewer->Doc Tab

General

Users can modify the PDFs opened in the Document Viewer page by redacting portions of the file for privilege, confidentiality, or other privacy reasons. Redacting a document in LEP's Redaction Editor does not just obscure the image or text, but digitally removes sections of the file and re-OCRs the associated text layer so that viewers of the redacted version can no longer see or search for the redacted portions. Users can either redact documents directly within LEP or manually upload documents that have already been redacted. (If users redact using another tool and upload, users should ensure that the text portion of the PDF file has also been removed).

Please note, when creating a Production in LEP, the redacted version of the document is produced and the native is automatically withheld.

Accessing the Redaction Editor

**The option "Redaction Editor (Legacy)" found under the DOC tab will be retired in June 2021**

From the Doc Tab

Expand the section titled Redaction

  • Open Redaction Editor - Click to make or edit redactions

  • Upload Manual Redaction - Click to upload an already redacted version of the document

  • Delete Redaction - Click to fully delete the redacted version if the document

Redacting Documents in LEP

To use the redaction feature, follow the steps detailed below:

From the DOC tab select OPEN REDACTION EDITOR. The message 'Redaction images are being created' will be displayed, and the images will appear as soon as they are ready. (Larger documents may take slightly longer to initially open inside of the redaction editor.)

Once the image to be redacted has opened in the Redaction Editor, users can use the mouse to draw a box around the text or graphic to be redacted. Redactions populate in a list on the right side of the screen. Within that list you can enter the desired redaction text, choose the color for each redaction (Black or White), and delete redactions. If all of the information on the displayed page needs to be redacted, users can select 'Redact Entire Page _', and the full page redaction will populate at the top of the list.

Additionally, redactions made within the editor can be resized or moved. To resize a redaction, drag any of the four corners of the redaction box to resize as desired. To move a redaction box, click the middle of the redaction and move it to the desired location.

Redaction entries within the list will automatically reorder themselves so they correspond to their location on the page (moving from top to bottom, left to right). Additionally, hovering over a redaction on the document or in the list will cause the redaction box to be outlined, and the redaction entry to be highlighted. Black redactions are shown as darker boxes, and white redactions are shown as an outline only. All redactions are transparent until saved.

By default, redactions are black in color. To change the color of a redaction, just click on the circle and select your preference. Your color choice and redaction text will perpetuate until changed.

Once all redactions are made, click SAVE. The Redaction Editor will close and the message 'Redaction PDF is being created' will appear in a yellow bar at the top of the DOC tab in the Document Viewer.

Please note that users should expect some delay when creating a redaction image, especially if redacting large PDF documents, ad this is a resource intensive process. A new, redacted version of a PDF is being created and re-OCRed to ensure the complete elimination of the redacted content. Users may proceed to the next document if desired, or you can refresh after several seconds to view the redacted document. The redacted version of the file will be displayed in the REDACTED tab of the document browser.

The unredacted version of the document can still be viewed from the PAGE, PDF, and ORIGINAL tabs.

Productions

Productions automatically replace any documents with their redacted versions in the PDF, TIFF, and TEXT sub-folders.

Working With Redacted Documents

From the Browse and Search pages the user can display the built-in field IsRedacted, and apply a filter (Show Redacted Only) to view only the documents that have been redacted.

Uploading Manually Redacted Documents

Users can upload their own redacted versions of documents created using a local redaction editor (e.g., Adobe Acrobat Professional). Care should be taken to ensure that the users' local PDF redaction editor removes image and text layers of redacted text, and does not just obscure the image. To create redacted documents outside of LEP, users should do the following:

  • Download the PDF version of the document to be redacted from the Document Viewer.

  • Redact locally. Note: the number of pages must remain the same.

  • Upload the redacted version from the Document Viewer, DOC tab, in the Redaction Editor. Select UPLOAD MANUAL REDACTION.

Choose Upload Manual Redaction to upload documents that have been manually redacted outside of LEP. If a redacted version of the same file already exists, uploading a new redacted PDF will overwrite the existing redacted documents. See Manual Redaction for more information.

If the Page and PDF tabs are both grayed out in the Document Viewer, the document is not done processing and therefore cannot be redacted yet.

Searching for Personally Identifiable Information (PII) To Be Redacted.

For more information see Personally Identifiable Information.